When a legal document is used abroad, the recipient country typically requires proof that the signature and seal on the document are authentic. In 1961, the Hague Convention simplified this process greatly through an international certificate called an apostille that replaces the more complicated chain legalization that was previously required.

Apostille and legalization are two terms that can be quite confusing because they mean different things. This article aims to explain the similarities and differences between these two common processes of using documents overseas.

Understanding the Difference Between Apostille and Legalization

Whether your documents require an apostille or a full legalisation depends on where the document was issued and which country it will be used in. Apostilles are only available for documents issued in countries that have signed the Hague Convention, while embassy/consular legalisation is more suitable for documents originating in non-treaty countries.

The apostille process is a simple one that involves the certification of the original document by a competent authority. In the United States, these include the Secretary of State in each state and district, the Clerks and Deputy Clerks of federal courts, as well as the U.S. Department of State Authentication Office.

The apostille process is significantly faster and easier than the more time-consuming and complex legalisation process. This makes an apostille an attractive option for those who need their documents to be used overseas as quickly as possible. However, you should always check with the authorities in your destination country to confirm that apostilles are indeed accepted as valid for their purposes.